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Q & A

Research Ethics Board - Q&A

How do I submit my protocol to the MSH Research Ethics Board?
The application form and detailed instructions can be downloaded from the Forms and Guidelines section and forwarded to the address in the Contact REB section.

When can I expect my protocol to be reviewed?
Expedited reviews can take approximately three to four weeks. For full board reviews, you will get a response back from the REB approximately 1 week after the monthly meeting. You must submit the protocol two weeks prior to the REB meeting.

Who should I contact if I want to know the status of my protocol application?
You may contact the REB Office by phone at 416-586-4875 (Bibi Hack) or by email: Bibi Hack at bibi.hack@sinaihealthsystem.ca.

 

What is meant by delegated review?
Some studies may be considered for delegated review. This applies to research which is considered either minimal-risk and non-invasive (e.g. retrospective chart reviews, questionnaires or surveys, non-invasive assessments, use of tissue), or studies involving only current standards of care.

What documents must be submitted with the application form?
A list of required documents can be found on the instruction sheets which are attached to the application forms. You can download these in the Forms and Guidelines section.

Do I submit my application to Mount Sinai REB or UofT ethics committee?
If the principal investigator is conducting the study at Mount Sinai Hospital (MSH) using MSH patients, the proposal must be submitted to the MSH REB. If the study involves another teaching hospital affiliated with UofT, then approval from that other site must also be sought.

What if I have approval from another hospital REB (UofT affiliated REB's only) or UofT ethics committee?
You must still submit an application to the MSH REB, however, a discussion with the Research Ethics Board prior to submission is encouraged because these studies may be considered for expedited review.

As some of the Departments at MSH are joint departments with UHN, is there a special relationship with UHN?
Yes. MSH and UHN use the same review procedure, application form and tracking procedures making expediting the review process easier between the two hospitals. Each hospital and REB, however, are independent and assume responsibility for their own patients.

If I intend to conduct the study at UHN as well as MSH, what should I do?
If the study is to be carried out at UHN as well as MSH and you have received approval from MSH, submit the protocol and MSH correspondence to UHN. If UHN has already approved the protocol, submit the protocol and all UHN correspondence to MSH.

 

What are the fees for submitting to the REB?
Fees for submitting to the MSH REB apply to all Industry-Sponsored and Investigator-Initiated studies funded by Industry. Fees are invoiced upon receipt of the submission to the REB Office.

The following fees are currently in place as of January 1, 2017:

  • Initial REB submission/review: $3,500
  • Renewals: $500
  • Major Amendments: $500

 

What is the Federalwide Assurance (FWA) number for MSH?
The FWA number for Mount Sinai Hospital is FWA00000911.

Who do I contact for study agreements?
For all study agreements, including Data Sharing Agreements, Material Transfer Agreements and Clinical Trial Agreements, please contact the Office of Technology Transfer & Industrial Liaison at 416-586-8246.

Can we contact patients deemed suitable for a study?
The position taken by our REB is that we do not allow researchers to simply contact potential participants with whom they have had no prior, relevant, clinical relationship. The reasons for this are issues of confidentiality and the protection of privacy, and, in some instances, the prevention of potential, unnecessary psychological harm to very vulnerable groups.

If you have any other questions about the Research Ethics Board, please email: Kathleen Austin or Nushrat Sultana.